About Us

Ultimate Heliport is seeking a detail-oriented and reliable Bookkeeper to support the finance function by managing day-to-day financial transactions and maintaining accurate accounting records. 

The successful candidate will be responsible for processing financial data, supporting accounts payable and receivable functions, and assisting with reconciliations and reporting. This role plays a key part in ensuring financial accuracy, compliance with company policies, and audit readiness. 

The position requires strong numerical ability, attention to detail, and a structured approach to financial administration. Good understanding of core accounting practices and principles and a basic awareness of relevant laws, policies, and procedures. 

 Transaction Processing 

• Capture and process supplier invoices and credit notes 
• Process customer invoices and receipts 
• Maintain accurate and up-to-date accounting records within the financial system 

Accounts Payable Support 

• Match purchase orders, invoices, and delivery notes 
• Prepare supplier reconciliations and resolve discrepancies 
• Assist with payment runs and ensure all supporting documentation is complete 

Accounts Receivable Support 

• Allocate customer payments and maintain debtor accounts 
• Assist with follow-ups on outstanding balances where required 
  • Reconcile customer accounts 
• Bank and Cash Reconciliations 
  • Perform daily and weekly bank reconciliations 
  • Assist with petty cash and cashbook management 
  • Investigate and resolve reconciling items 

  General Ledger Support 

  • Assist with journal entries and month-end processes 
  • Maintain supporting schedules and reconciliations 
  • Ensure accurate and organized filing of financial records 

  Expense & Claims Processing 

  • Verify and process staff expense claims in line with company policies 
  • Ensure all claims are supported by valid documentation 

• • • Compliance & Controls 
      • Ensure adherence to internal controls and financial procedures 
      • Maintain proper audit trails and supporting documentation 
      • Assist with audit preparation and respond to information requests 

      Administrative Support 

      • Maintain orderly filing systems (electronic and manual) 
      • Support the finance team with ad hoc tasks and reporting requirements 

      Generic Competencies 

      • Strong communication, customer service, and relationship-building skills 
      • Team player with the ability to work independently 
      • Well-organized with effective time management and attention to detail 
      • Efficient, proactive, and results-driven 
      • Good reporting and administrative skills 
      • Professional, reliable, and adaptable 
      • Demonstrates discretion, confidentiality, and diplomacy

• • • • Technical Competencies: 
        • Proficient in Microsoft Office (Excel, Word, Outlook) 
        • Experience with Xero and other financial/accounting systems 

• Grade 12 
• Computer Skills (MS Office) 
• Excellent Excel Skills 
• Accounting Systems 
• 5 Years’ experience in a financial environment 
• Planning, organising and administration 

Market Related.

• Provide day-to-day office and administrative support to the Flight Operations Manager.
• Manage incoming calls, emails, and correspondence, ensuring efficient communication flow.
• Act as point of contact for Flight Crew queries, escalating matters where required.
• Administer updates for new crew starts and maintain crew-related documentation.
• Assist in the preparation, compilation, and formatting of both regular and ad hoc reports.
• Ensure Flight Operations documents are prepared, updated, and distributed to the relevant stakeholders.
• Keep operational records, manuals, and reports updated in line with company and regulatory requirements.
• Follow up on deadlines, ensuring system updates and reporting obligations are completed on time.
• Monitor and respond through OCC Communication channels;
• Maintain continuous awareness of the status of all aircraft and flights during the shift;
• Monitor non-normal operations and apply company procedures;
• Ensure awareness of the status of all aircraft during the shift;
• Advise relevant parties of any company related delays;
• Communicate with all relevant staff, aircrew, engineering and management where applicable,
• Assist in the preparation and finalisation of arrangements for additional scheduled flight, charter flights, and training or maintenance flights;
• Comply with all regulatory safety and security requirements relevant to Flight Operations.

• Grade 12 or Equivalent (Essential);
• Relevant tertiary qualification Advantageous);
• 1-3 years’ experience in office administration (Essential)
• Administration experience (Essential);
• Aviation/Operations experience (Advantageous);
• Proficient in the use of Microsoft Office (Word, Excel, PowerPoint and Outlook);
• Strong administrative skill;
• Organised, systematic and excellent attention to detail;
• Excellent interpersonal skills and confident to deal with internal and external customers;
• Good communication skills;
• Task orientated and ability to multi-task;
• Ability to learn quickly and effectively.

Market Related.

The Technical Administrator in the aviation industry is responsible for managing, maintaining, and organizing all technical documentation and records related to aircraft operations and maintenance. This role ensures that all technical data—including maintenance logs, airworthiness records, service bulletins, and compliance documentation—is accurate, up to date, and compliant with regulatory standards such as those set by the South African Civil Aviation Authority (SACAA). The Technical Administrator works closely with the RPA, maintenance teams, and external stakeholders to support maintenance planning, audit readiness, and documentation management. This position requires strong attention to detail, excellent organizational skills, and familiarity with aviation technical records systems and regulatory requirements.

• Maintain and control aircraft technical records in accordance with aviation regulatory requirements.
• Administer and update maintenance tracking systems, and scheduled maintenance data.
• Prepare, review, and distribute technical documentation such as work packs, maintenance forecasts, and technical reports.
• Liaise with Operations, Maintenance and external players to ensure accurate technical data flow.
• Support audit preparation and compliance activities by ensuring records are complete, traceable, and compliant.
• Manage filing systems for technical logs, certificates, manuals, and controlled documents.
• Track and follow up on technical actions, deadlines, and documentation discrepancies.
• Provide general administrative support to the Responsible Person Aircraft

Technical Record Management:

• • Accurately log, file, and archive aircraft records (logbooks, maintenance, components, flight hours).
  • Update technical records in maintenance software
  • Process work orders, component changes, and maintenance reports.
  • Manage and track Airworthiness Directives (ADs) and Service Bulletins (SBs).
• Compliance & Auditing:
  • Ensure all records meet regulatory and company standards.
  • Prepare documentation for regulatory audits and inspections.
  • Audit records for discrepancies and resolve them.
• Support & Coordination:
  • Liaise with operations, maintenance, engineering and stores departments.
  • Support planning for maintenance activities and scheduling.
  • Handle internal/external queries about records and maintenance.

• Minimum:  Grade 12 or equivalent NQF level 4
• Computer Literacy – Proficient in Microsoft Office (Excel, Word, Power Point, Outlook)
• Relevant certification for the role
• Experience within aviation, aerospace or helicopter operations preferred
• Exposure to aircraft maintenance records, airworthiness data is highly advantageous
• Awareness of company policies and procedures
• Understand business ethics and values
• Understand company structure and reporting lines
• Business processes and procedures
• Strong interpersonal skills with the ability to communicate with all levels of management through diplomacy and tact
• Excellent oral and written communication skills

Market Related

Ultimate Heli is seeking a detail-oriented and highly motivated Stores Manager to join our team in Midrand. Ultimate Heli offers a professional working environment within a dynamic aviation operation, with opportunities for growth and exposure across a diverse rotor-wing fleet.

• Planning and Organizing Stock and Inventory
• Controlling Costs and Spending
• Accept delivery and shipping goods
• Safety and Security

PLANNING AND ORGANIZING STOCK AND INVENTORY:

• Keep track of what is available in inventory.
• Monitor current stock levels and decide if more should be ordered.
• Organizing existing inventory so that it is easily and safely accessible.
• Complete GRN of Stock received from Suppliers and forward to Stores Manager
• Administer all paperwork and delivery notes as per defined procedures
• Ensure Minimum and Maximum stock thresholds are always maintained
• Take part in Stock Takes
• Monitoring Special Tooling, Ground Support Equipment within the organization
• Monitor shelf life on Consumables and aircraft parts
• Calibration equipment to be tracked and monitored timeously

CONTROLLING COSTS AND SPENDING:

• Find the least expensive source for inventory and keep accurate records of spending.
• Monitor where the inventory is going along with how much each department is spending.
• The store manager must make an invoice to the department that is signed upon delivery of stock.
• Develop an efficient system to keep track invoicing of stock and inventory
• Prepare parcels correctly and in time for collection by courier company

ACCEPT DELIVERIES AND SHIPPING GOODS:

Execute the receiving and dispatching of stock to and from regions, technicians, and Customers

The store manager is to ensure that all items ordered are present and are accounted for.

Ensure that the product is suitably packaged and that the delivery service used meet the delivery time constraints.

Raise delivery notes against the relevant accounts

SAFETY AND SECURITY:

• The store manager is to ensure the safety and security of all stock.
• By ensuring the safety and security, the store manager must ensure adequate systems are in place this mayinclude guards, cameras and alarm systems.
• The store manager must enforce health and safety rules and train staff on proper practice within the storeroom, as well as emergency procedures.

• Safekeeping within the stores

INHERENT JOB REQUIREMENTS

• Proficient in computer applications, including MS Office and MS Projects
• Experience with TRAXXALL inventory management system

• Excellent communication and interpersonal skills
• Strong organizational and time management abilities
• Proficient in report writing and presentation skills
• Ability to work effectively in a team environment
• Self-motivated and able to work independently
• High level of accuracy and attention to detail
• Proactive and results-oriented approach

Market Related.

Operating both in South Africa and in sister African our Company requires the service of a Licensed Bell 412 Engineer. The Engineer  will be positioned in South Africa (Gauteng) and may rotate to South Sudan as and when required.

The Engineer  is responsible for the daily airworthiness and safety of Company operated aircraft and articles in an assigned geographic territory of bases as assigned, in accordance with company policies and procedures.

• Must be willing to travel to field base locations for support, as directed. Travel may be required anywhere within the company system.
• Promotes and fosters a safe and secure operating environment.
• Leadership, commitment and promotion of safety as a core value of the maintenance and operational organization.
• Ensures that procedures outlined in the General Maintenance & Operations Manual are followed and executed.
• Overall responsibility for efficient scheduling, availability and use of assigned resources including tooling, personnel and equipment to provide maximum, effective productivity.
• Ensures that all technical data on all articles inspected, repaired, or maintained by the hangar are kept current with latest revisions.
• Oversees the proper tagging and identification of all parts and components as required.
• Ensures that rejected and unserviceable parts are handled in such a way as to prevent their reuse as serviceable parts.
• Responsible for validating the aircraft Status Reports for aircraft assigned.
• Responsible for advising the Pilot in Command (PIC) of any maintenance issues that would take an aircraft out of service.
• Request aviation parts and supplies in order to maintain an adequate and orderly inventory.
• Effectively able to communicate with engineers, pilots, and the client.
• Must be able to adapt to a new location with limited knowledge of the surrounding area.

The above list is not exhaustive duties and the incumbent will be required to undertake such tasks as may reasonably be expected within the scope of the position.

• Full B1 License EASA or FAA A&P.
• Current type rating on the Bell 412.
• Recent experience.
• Demonstrated ability to communicate clearly and concisely, both verbally and in writing.
• Takes responsibility for individual and team actions, decisions and results.
• Dedicated to team success.
• Performs work with high quality and excellence.
• Dependable and delivers on established timelines.
• South African citizen and will African experience be advantageous.

Market Related.

Ultimate Heli is seeking an experienced and highly organized Administrator to join our team on a contract basis. The successful candidate will be based at our Ultimate Heliport in Midrand and will play a key role in supporting operational and administrative functions across the business.

• Maintain and update operational data and records with accuracy and attention to detail.

• Update spreadsheets and databases

• Assist with reports and presentations

• Provide comprehensive administrative support, including documentation, scheduling, and general office coordination.

• Collaborate closely with Operations Control to ensure efficient communication and smooth day-to-day operations.

Strong organisation and communication skills

• Basic computer knowledge (Google Workspace or MS Office)

• Proactive and able to work independently

• Positive attitude and willingness to learn

• Proven experience in an administrative or coordination role.

• Ability to work under pressure and manage multiple priorities effectively.

• Previous experience within an aviation or logistics environment will be advantageous.

If you’re organized and self-disciplined and a team player, apply today.

• Interested candidates are invited to submit CV’s to Jolainne in the HR Department at jolainne@ultimateheli.com.

• Please note that only shortlisted candidates will be contacted. If you do not hear from us within three weeks of the application closing date, please consider your application unsuccessful.

SACAA REGULATIONS:

• Perform all Flights and Operations Duties, in accordance with SACAA, to ensure compliance with the SACAA regulations and company policy and procedures.
• Perform all Flight Duties as and when required in accordance with the Operations Manual and SACAA regulations
• To Ensure the safe, efficient and high-quality operations of the fleet of aircraft in conjunction with the SACAA.

FLIGHT OPERATIONS AND DOCUMENTATION.

• Assists the Pilot in Command in the safe and efficient conduct of the In the event of the incapacitation of the PIC, the Co-Pilot shall assume command.
• Maintain familiarity with all relevant CAR’s and CAT’s, notices, circulars, procedures and the contents of the Company Operations Manual are necessary to fulfil the functions of a Co-Pilot.
• Assist the PIC concerning administrative duties in relation to the flight or assigned
• Support the PIC in the maintenance of a proper standard of crew discipline, conduct and personal
• Carry out such duties as required of a rated flight crew member concerning the flight, in accordance with the applicable AFM/POH, including procedures, limitations and performance, as appointed to him by the PIC.
• Whilst operating a flight, confirm the safe navigation of the aircraft, maintaining a continuous and independent check upon both the geographical position of the aircraft and its safe terrain clearance.
• Volunteers such advice, information and assistance to the PIC, as may contribute favorably towards the safe and efficient conduct of the flight.
• Maintains a high personal standard of discipline, conduct and appearance as a representative of Ultimate Heli; and performs emergency duties as defined by the Company Operations Manual, AFM/POH, SOP’s and ERP.

TECHNICAL COMPETENCIES:

• Computer Literacy (MS Office & Projects)
• CATS & CARS or equivalent
• Planning and organizing

  GENERIC COMPETENCIES:

• Computer Literacy
• Communication Skills
• Interpersonal Skills
• Organizational Skills
• Report Writing
• Presentation Skills
• Organizational Teamwork
• Self-motivated/self-starter
• Accuracy and attention to detail
• Proactive
• Efficient
• Conflict Management

MINIMUM QUALIFICATIONS:

• Grade 12
• Computer skills (MS Office & Projects)
• CPL(H) License
• Dangerous Goods
• SEPT, CRM, ACAS
• Night Rating

IDEAL QUALIFICATIONS:

• ATPL License or Frozen ATPL
• Sling Rating
• Type Rating

MINIMUM EXPERIENCE:

A co-pilot 1 (CP1) may conduct all operations at the captain’s discretion. A CP1 may fly in the right seat with a Line training captain after 100 hours of operational time. A CP1 should be proficient and knowledgeable on the aircraft, itssystem and malfunctions and how to respond to them correctly, they should also have comprehensive knowledge on the AFM. Minimum requirements for CP1 are:

License: Commercial Pilot License (CPL) or Airline Transport Pilot License (ATPL)

• Total Time: 500 hours
• Total PIC: 250 hours
• Total Time on Type: 100 hours

IDEAL EXPERIENCE:

• 1000 Hours TT
• 250 Hours PIC
• 100 Hours Total Time on Type

CPL (H)

ATPL(H)

KNOWLEDGE:

• Knowledge of South African Civil Aviation Authority Regulations & its associated
• Knowledge of Aviation Safety
• Understanding of relevant legislation, policies and
• Knowledge of MEL’s, SOP’s and the OM

• Market related

SACAA REGULATIONS:

• Perform all Flights and Operations Duties, in accordance with SACAA, to ensure compliance with the SACAA regulations and company policy and procedures.
• Perform all Flight Duties as and when required in accordance with the Operations Manual and SACAA regulations
• To Ensure the safe, efficient and high-quality operations of the fleet of aircraft in conjunction with the SACAA

FLIGHT OPERATIONS AND DOCUMENTATION.

• Act as the PIC as assigned and thereby ensure the safe and efficient conduct of the flight being
• Maintain familiarity with all relevant CAR’s and CAT’s, notices, circulars, procedures and the contents of the Company Operations Manual, as are necessary to fulfil the function of a Pilot
• Perform and ensure the completion of the administrative duties in relation to the flight or assigned
• Ensure the maintenance of a proper standard of crew discipline, conduct and personal
• Carry out such duties as required of a rated flight crew member concerning the flight, in accordance with the applicable AFM/POH, including procedures, limitations and performance, as appointed to him by the
• Whilst operating a flight, confirm and ensure the safe navigation of the aircraft, maintaining a continuous and independent check upon both the geographical position of the aircraft and its safe terrain clearance.
• Volunteers, such advice, information and assistance to the Operator, as may contribute favourably towards the safe and efficient conduct of the flight.
• Maintain a high personal standard of discipline, conduct and appearance as a representative of Ultimate
• Performs emergency duties as defined by the Company Operations Manual, AFM/POH, SOP’s and ERP

  TECHNICAL COMPETENCIES:

• Computer Literacy (MS Office & Projects)
• CATS & CARS or equivalent
• Planning and organizing

GENERIC COMPETENCIES:

• Computer Literacy
• Communication Skills
• Interpersonal Skills
• Organizational Skills
• Report Writing
• Presentation Skills
• Organizational Teamwork
• Self-motivated/self-starter
• Accuracy and attention to detail
• Proactive
• Efficient Conflict Management

MINIMUM QUALIFICATIONS:

• Grade 12
• Computer skills (MS Office & Projects)
• CPL(H) License
• Dangerous Goods
• SEPT, CRM, ACAS
• Night Rating

IDEAL QUALIFICATIONS:

• ATPL License or Frozen ATPL
• Sling Rating
• Type Rating

MINIMUM EXPERIENCE:

Captain – Minimum requirements for captains are subject to being signed out by  line check captain and having the following experience:

• Total Time: 2000 hours
• Total PIC: 1500 hours
• Total Time on Type: 300 hours
• Total Right Seat Formalization Time: 50 hours

Line Check Captain – Line Captain is to carry out crew line checks and crew upgrades. Minimum requirements for a line check captain are subject to being signed out by an instructor and endorsed to sit in the left seat and have the following experience:

• Total Time: 3500 hours
• Total PIC: 2000 hours
• Total Time on Type: 800 hours
• Total PIC on Type: 500 hours

IDEAL EXPERIENCE:

• 3000 Hours TT
• 1000 Hours PIC
• 300 Hours on type

Before a captain can be signed out, he/she requires to achieve 50 hours formalization in the right seat with line check captain.

MINIMUM TRAINING:

   CPL (H)

IDEAL TRAINING:

ATPL(H)

KNOWLEDGE:

• Knowledge of South African Civil Aviation Authority Regulations & its associated
• Knowledge of Aviation Safety
• Understanding of relevant legislation, policies and procedures.
• Knowledge of MEL’s, SOP’s and the OM

Market related.

Location: Aberdeen, UK
Rotation: 7 Days On / 7 Days Off
Job Type: Full-Time, Permanent
Salary: Competitive + Benefits

About the Role

We are currently seeking an experienced and skilled Aircraft Sheet Metal Worker to join our maintenance team in Aberdeen. This is an exciting opportunity to work with a dynamic and reputable aviation maintenance provider, supporting a variety of aircraft types in the Offshore oil and gas transport environment.

The role operates on a 7 days on / 7 days off rotation, providing an excellent work-life balance while being part of a highly skilled team focused on safety, precision, and efficiency.

Key Responsibilities

• Carry out structural repairs on our rotary wing aircraft
• Interpret technical drawings, blueprints, and maintenance manuals
• Perform drilling, riveting, de-burring, sealing, and other sheet metal tasks
• Adhere to strict aviation safety and quality standards
• Complete all documentation and work packs in line with regulatory requirements
• Collaborate with engineers and maintenance staff to ensure timely aircraft turnarounds

Essential Requirements

• Proven experience as an Aircraft Sheet Metal Worker or Aircraft Structures Technician
• Strong understanding of aircraft structural repair techniques and tooling
• Ability to read and interpret aircraft technical documentation and drawings
• Right to work in the UK
• Flexibility to work a 7/7 rotation pattern in Aberdeen

Desirable

• Previous experience on rotary aircraft is advantageous
• Apprenticeship or formal training in aircraft maintenance or sheet metal work

What We Offer

• Competitive salary with benefits
• Structured 7/7 rotation offering regular time off
• Supportive team culture with a strong safety-first approach